543 Misaki, Tosashimizu City, Kochi Prefecture 787-0450
Privacy Policy
At Datavault, we take your privacy seriously and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you visit our website or interact with our services.
Last Updated: November 2025
Information We Collect
Personal Information You Provide
When you contact us or express interest in our courses, we may collect the following information:
- Name and contact information including email address and phone number
- Subject matter and content of your inquiry or message
- Any additional information you choose to provide in contact forms
- Professional background or educational history if relevant to course enrollment
Information Collected Automatically
When you visit our website, we automatically collect certain technical information:
- IP address and general geographic location
- Browser type and version, operating system information
- Pages visited, time spent on pages, and navigation paths
- Referring website addresses and search terms used to find our site
- Device information and screen resolution
Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your browsing experience. These include analytics cookies, advertising cookies, and functional cookies. For detailed information about our cookie usage, please refer to our Cookie Policy.
How We Use Your Information
Communication and Inquiry Response
We use your contact information to respond to your inquiries, provide information about our courses, and communicate regarding enrollment processes or scheduling.
Service Improvement
We analyze website usage data to understand how visitors interact with our site, identify areas for improvement, and enhance the overall user experience.
Marketing and Outreach
With your consent, we may use your information to send you updates about our courses, educational resources, or relevant information about database management education. You can opt out of these communications at any time.
Website Analytics
We use analytics tools to track website performance, understand visitor behavior patterns, and make data-driven decisions about content and functionality improvements.
Legal Compliance
We may process your data to comply with legal obligations, respond to lawful requests from authorities, or protect our legal rights and interests.
Legal Basis for Data Processing
We process your personal data based on the following legal grounds:
- Your explicit consent when you submit information through our contact forms
- Legitimate interests in operating and improving our educational services
- Contractual necessity when processing enrollment or course-related information
- Legal obligations requiring us to retain certain records
How We Share Your Information
We do not sell your personal information to third parties. We may share your data in the following limited circumstances:
Service Providers
We work with trusted third-party service providers who assist us with website hosting, analytics, email communications, and other operational functions. These providers are contractually obligated to protect your data and use it only for specified purposes.
Analytics Partners
We use analytics services to understand website usage patterns. These services may collect and process data according to their own privacy policies, subject to your cookie preferences.
Legal Requirements
We may disclose your information if required by law, in response to valid legal processes, or to protect our rights, property, or safety, or that of others.
How We Protect Your Data
We implement appropriate technical and organizational security measures to protect your personal information:
Technical Safeguards
- Secure data transmission protocols
- Regular security updates and patches
- Firewalls and intrusion detection systems
- Encrypted data storage where appropriate
Organizational Measures
- Limited access to personal data
- Staff training on data protection
- Regular security assessments
- Incident response procedures
While we take reasonable steps to protect your data, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but continuously work to maintain appropriate safeguards.
Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Retention periods vary depending on the type of data:
- Contact form submissions and inquiries are retained for up to two years after your last interaction
- Website analytics data is retained according to our analytics provider's policies, typically aggregated after a certain period
- Marketing communications records are kept until you unsubscribe or request deletion
- Legal or compliance-related records are kept as required by applicable laws
Your Privacy Rights
You have the following rights regarding your personal data:
Right to Access
Request a copy of the personal data we hold about you
Right to Rectification
Request correction of inaccurate or incomplete data
Right to Erasure
Request deletion of your personal data under certain circumstances
Right to Data Portability
Receive your data in a structured, commonly used format
Right to Object
Object to processing of your data for certain purposes
Right to Withdraw Consent
Withdraw your consent to data processing at any time
To exercise any of these rights, please contact us using the information provided at the end of this policy. We will respond to your request within 30 days.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:
- Avoid filling out contact forms, account registrations, or any data-submitting features
- Disable cookies through your browser settings (see our Cookie Policy for more details)
- Browse our website without submitting any personal information
- Contact us directly to request the deletion of any previously shared personal data
We respect your privacy choices. If you would like us to delete your data, please reach out to us using the contact details provided below. We will process your request promptly and in accordance with applicable data protection laws.
Children's Privacy
Our website and services are intended for adults and professionals seeking database management education. We do not knowingly collect personal information from individuals under the age of 18. If we become aware that we have inadvertently collected data from someone under 18, we will take steps to delete that information promptly.
International Data Transfers
Your personal data may be processed and stored on servers located outside of Japan. When we transfer data internationally, we ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws. These safeguards may include standard contractual clauses or other legally approved transfer mechanisms.
Third-Party Websites
Our website may contain links to external websites operated by third parties. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party websites you visit through links from our site.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make significant changes, we will notify you by posting a prominent notice on our website or through other appropriate communication channels. We encourage you to review this policy periodically to stay informed about how we protect your information.
Contact Us About Privacy
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Datavault
543 Misaki, Tosashimizu City, Kochi Prefecture 787-0450
Phone: +81 8-5730-7930
You can also reach us through our contact form on the website.